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Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance
At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.
About this role:
Primary focus is providing complex administrative support for the IO Marketing department. Works under limited supervision with general instructions given on new assignments.
Your responsibilities will include:
- Performs general administrative duties that may include coordinating meetings/appointments for department, as well as any assigned Directors, ordering/maintaining supplies, arranging travel, preparing and/or distributing mail.
- Works alongside all department administrative assistants in PI, attending meetings, assisting with events, large mailings, and other initiatives as needed, as a vital member of the admin team.
- Serves as a point of contact for customers. Contacts are frequently within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
- Manages IOE department purchase order system, submitting purchase requisitions, tracks spending and invoices, ensures quarterly budgets and accruals are met, meets regularly with Finance Manager.
- Initiating and completing research as well as follow-up on any complex functional questions posed by the department.
- Viewed as key functional resource.
- Primary contact for marketing promotional / swag items, as well as managing those promotions alongside the product managers.
- Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
- Manages all materials needed for tradeshows, labs, workshops both on BSC property as well as any off-site trainings. This includes ordering necessary products, prepping materials, shipping, and working closely with product managers on all steps to ensure success.
- Manages and maintains both department storage areas.
- Manages and maintains working relationships with BSC supplier in Quincy as well as outside vendors, i.e. Quantum, Sparks, etc.
- Makes decisions using independent judgment under only general guidelines.
- Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
- Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
- Responsible for confidential information which typically consists of company/division sensitive information (i.e. new product technology).
Required qualifications:
- 3 Years with Associate in Arts degree/diploma, or An equivalent combination of education/work experience
- Previous administrative assistant experience (min 3-5 years) supporting multiple team members
- Experience in supporting senior level leaders
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
- Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
- Attention to detail and well organized.
- Self-starter – ability to take on new less-defined tasks
- Strong sense of responsibility and urgency as well as ability to solve problems independently.
- Strong customer-service orientation and professional demeanor.
- Strong collaboration skills
- Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.
Requisition ID: 582289
As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.
So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!
At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.
Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
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