Req ID: 449054
Location: Golders Green, NW11
Appointment Basis: 12 month fixed term contract
Salary + Benefits: £31,400
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Alstom is the UK & Ireland’s leading supplier of new trains, train services, and signalling infrastructure projects. It has built just under 40% of the UK’s mainline train fleet, all the fleets currently in service with London Underground and Dublin’s LUAS.
It is building the UK’s biggest train programme in a generation – AVENTRA - for seven of the UK’s largest train operating companies, is ramping up to build the next generation of Greater Dublin’s commuter trains, DART+ as well as 54 HS2 high-speed trains in a Joint Venture. Alstom also supports 66% of the UK fleet through its Services business and is the UK’s leading CP6 signalling & infrastructure provider.
Employing 6,000 people across the UK and Ireland, we design, build and test trains at the UK’s largest end-to-end train manufacturing factory in Derby and operate major sites at Widnes, Crewe, Ilford and Plymouth, as well as 30 train services depots across the UK&I
Your future role
The objective of the role is to offer a streamlined administrative support system to the Business Services Manager and other business units, emphasising the management of the Time & Attendance system to ensure adherence across all departments. Additionally, overseeing the timely submission of agency sheets to ensure payments are handled within agreed-upon time frames is crucial. Key performance measurements include database accuracy and punctual delivery of monthly reports.
We’ll look to you for:
- Undertake administrative duties as specified by the Business Services Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests.
- Sustainability Site Coordinator- manage Sustainability events and work closely with Services site Administrators attend monthly South Region meeting
- To produce & distribute reports, KPIs and Periodic reports and update weekly KPI’s
- To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance
- Manage Bearer passes, Season loan applications and staff tickets
- Manage the stationery budget, place or workwear orders for the site
- To perform a range of administrative duties including, but not limited to; photocopying, mailing, answering the telephone, dealing with queries, and greeting guests
- To be responsible for Time & Attendance, Annual leave & Sickness management - ALISTA
- Actively promote & support 5S
- Provide support & Cover as and when required at all Services sites
- Provide support to HR department regarding employees, including medicals, new starters, personnel files
- Assist in the organization of Services depot visits or site events for internal & external visitors
- To comply with Alstom Procedures and Codes of Ethics
All about you
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
- Good written, organisational and communication skills
- GCSE (or equivalent) in Mathematics and English as a minimum
- Previous experience as an administrator within a busy environment
- Experience of working as an administrator within a busy environment
- Core Skills
- IT literate with knowledge of Word, Excel, PowerPoint and other computer programs
- Communication skills – Ability to deal with all levels of employees
- Behavioural Competencies
- Team player – supports team members
- Details conscious – Has the ability to consistently produce accurate, factual and detailed information
- Job location
- Flexibility to travel & support other Services sites
Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.
You’ll also:
- Enjoy stability, challenges and a long-term career free from boring daily routines
- Collaborate with transverse teams and helpful colleagues
- Contribute to innovative projects
- Steer your career in whatever direction you choose across functions and countries
- Benefit from our investment in your development, through award-winning learning
- Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
What we offer
We offer a highly competitive remuneration package, 25 days annual leave, plus bank holidays, with the opportunity to buy or sell holiday. Contributed healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your lifestyle.
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statement
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
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