Job Description
Purpose:
To provide the day to day administrative support to the Procurement & Supply Chain Function by supporting delivery of the Group Procurement & Supply Chain Strategy
Specific Responsibilities:
• Support group procurement activities by supporting the wider procurement & supply chain team as directed
• Administer and issue Group Agreements for signature
• Administers the day to day requirements of the Group Sub-Contractor On-Boarding Process and Procedure, managing the flow of information and stakeholders, ensuring the function Service Level Agreement is achieved
• Communicate and monitor the Group Sub-Contractor Performance Measurement Process, ensuring Projects complete scoring and collating information monthly for Group Reporting.
• Collate sub-contractor performance information (On site performance & financial strength) into tangible bi-monthly reports for each business unit pillar by aligning information to the PMO Dashboard.
• Address and challenge non-compliance with process, procedure and group agreements positively with business pillars, seeking support of line manager where required
• Administer information contained within the Sub-Contractor Database, including but not limited to ensuring Constructionline data feeds are uploaded correctly, associated documentation is correct and Sub-Contractor Categories are correct
• Manage changes to Sub-Contractors Status within our databases and performance dashboard
• Guide and Support stakeholders in the Business Unit Pillars on Procurement and Supply Chain Process and Procedures and use of the Constructionline Platform
• Build positive relationships with stakeholders around the Group
• Help to set up Meet the Buyer Events and Virtual Meet the Buyer Events as required
• Provide On-boarding, managed list, divisional KPIs etc and issue to relevant stakeholders
• Adherence to United Way - Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
• Ensure challenges and issues are resolved proactively where possible and/or raise the necessary issues to line management early to allow timely resolution
• Any other duties reasonably assigned
Health and Safety Responsibilities
• Set a good example to others by working safely
• Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times
• To spot unsafe acts and report them to the site management team under your duty in the Health & Safety at Work Act
• Adhere to your Safety Responsibility statement
• Take reasonable care of yourself and any other person who may be affected by your actions
• Adopt a positive attitude, cooperate and assist the company in all aspects of Health, Safety, Environment and Quality
Criteria
• Excellent communication skills – both written and verbal
• Good Microsoft Excel and analytical skills with commitment to develop further
• Able to build positive productive working relationships with stakeholders
• Able to work effectively as part of a team
• Systematic, organised approach
• Able to manage time and priorities effectively
• Positive, can do and proactive attitude is essential
• Previous, demonstrable experience of working within a fast-paced working environment and team
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