Company Description
United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. Our mission is to be the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure, to create a more sustainable and inclusive society.
United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future:
Property Services – We revitalise homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods. From delivering large programmes of work for social housing providers, to ensuring the highest building safety standards, we provide a range of services for public sector clients.
Infrastructure Services – Our team of infrastructure specialists design, build and maintain critical energy and water infrastructure, for the UK’s largest network owners and operators. The work we do supports the requirement for effective solutions to address the UK’s decarbonisation goals, and our processes minimise environmental and carbon impacts, whilst ensuring the safe and reliable operation of assets.
New Homes - As experienced and specialist new build housing contractors, we create homes and regenerate areas with communities in mind. We work collaboratively with registered partners, local authorities, and private developers to provide high quality, energy efficient, and sustainable homes for people to live and grow.
Connected - We connect people through fixed-line and wireless telecom infrastructure, ensuring seamless communication and access to information for all. At United Living, we have one of the largest specialist in-house teams for project management, acquisition, design, construction, and maintenance in the UK.
Job Description
Purpose
To provide the day to day administration support to the regional teams in support of the business plan.
Specific Responsibilities
- Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
- Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
- Provide a comprehensive administration service to all projects/offices/department as required.
- Create and maintain office systems including site files, health and safety files and associated documentation in line with company procedures.
- Create and format documents in Word, Total Mobile and Excel for presentation or reporting purposes as required.
- Manage the survey function on Total Mobile during the pre-works period, highlighting potential issues in good time.
- To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
- To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
- To liaise with clients to resolve problems/issues at earliest opportunity.
- Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
- Compile and produce project specific Health and Safety Files and O & M manuals as required.
- Keep up to date, property notes on Total Mobile to ensure latest information is available to the project team.
- Assist in the production of site literature.
- Provide support as required to members of the Division.
- Maintain the Divisional Archiving system in accordance with company procedures.
- Ensure that the registering, issuing, scanning and filing documents.
- General office duties.
- Undertake the archiving of completed documents as required.
- Any other duties as assigned.
You will be based at Swanley but will need to travel to site in Greenwich 2/3 days a week
Qualifications
- Proficient IT skills particularly Microsoft Office, Excel, Powerpoint and Outlook and keen to extend knowledge on software packages further.
- Well organised with good time management skills.
- Strong written and oral communication skills
- Previous experience in a similar administration role
Additional Information
If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!
As a business United Living prefer to hire directly and we will be in touch with our PSL Agencies if we require support. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable.
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