Main Accountabilities Include
• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain the working area in a neat and orderly fashion.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file and maintain paper and/or electronic documents and records
• Open, sort, and distribute incoming correspondence daily.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supply levels and order as necessary.
• Prepares requisitions, orders, or other documents for purchasing.
• Code all invoice and process to corporate A/P in a timely manner.
• Maintains billing records and other source documents, which accurately represents the operation of the company.
• Enter and track candidate background orders and coordinate drug testing.
• Assist with new hire paperwork.
• Arrange and coordinate all aspects of business travels to meet the specific needs of employees and by managing trips from start to finish.
• Manage tracking and reconciliation for flight cancellations.
• Oversee expenses and find creative solutions to control travel expenses for the company.
• Proactively seek out additional work during downtime
• Take on additional tasks and responsibilities as needed.
• Complete special projects as required.
• Exemplify the desired culture and philosophies of the organization.
• Safety and security are the responsibility of each employee.
• All other task as requested by department managers and/or the General Manager
Qualifications and Experience
• High school diploma or equivalent
• Minimum 3 years’ experience working in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• High degree of self-assuredness and maturity
• Excellent communication skills and client-service orientation
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Dependable, reliable, and responsible in fulfilling obligations.
• Possess valid US driver's license.
• Ability to read, write and speak fluent English.
• Must pass pre-employment background and drug test.
• Ability to lift up-to 35 lbs.
Professional Standards
• Respectful, supportive, and friendly approach
• Clear and honest communication
• Passionate and driven.
• Flexible and understanding of changing priorities and situations.
• Punctual and reliable
• Confident and focused
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to look at a computer, stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls; reach with arms, climb or balance; and talk or hear.
Employees may also engage in moving office supplies which involves lifting, bending, and stooping. The employee may occasionally lift and/or move up to 35lbs.
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