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Administrative Assistant at Chubb
Phoenix, United States
Job Descrption
The Administrative Assistant will work to provide support to the Commercial Insurance Property Team. This role is responsible for providing various types of administrative support, including special projects. Responsibilities may include:
Job Description:
- Proactive calendar management
- Answering and screening phone calls and emails
- Scheduling appointments and meetings. Including organizing meeting logistics as applicable
- Coordinate travel: Working with internal and external contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation to travel
- Prepare/Process expense reports
- Drafting correspondence, reports, and presentation slides
- Coordinating and managing special projects
- Assisting with the preparation of presentations and documents
- Ordering and maintaining office supplies and equipment
- The ideal candidate for this role will have excellent communication and organizational skills, be detail-oriented, and able to multitask.
- Excellent communications skills, including ability to handle confidential issues, and calls/visits from senior management with poise and a strong personal presence.
- High degree of professionalism and dependability and a demonstrated ability to handle confidential information and work in a fast-paced environment.
- Must be proficient in the use of Microsoft Office (Outlook, Word, PPT, Excel)
- Demonstrated organizational skills to handle multiple projects
- Effective oral and written communication skills
- A high school diploma or equivalent is required
- 3-5 years prior experience in an administrative role is preferred
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
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