Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
Based in Central Manchester, Arcadis Architecture & Urbanism Manchester is searching for an Office Coordinator to join the team. The nature of this role is such that it is Full-time and office based.
You will play a vital role at the heart of the organisation, overseeing both internal and external communications, supporting the day-to-day activities associated with running an office and providing business and finance administrative support to ensure the office runs smoothly.
Role accountabilities:
- Greet and welcome guests to the studio in a friendly and professional manner, providing refreshments where applicable
- Communicate between the teams and direct visitors to the appropriate person
- Answer calls in a timely fashion, screen and forward incoming phone calls, taking and forwarding messages
- Ensure reception area is tidy and presentable, with all necessary stationery and materials in place
- Provide basic and accurate information in-person and via phone / email
- Receive, sort and distribute daily mail / deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
- Order front office supplies and keep inventory of other office kitchen stock
- Perform other administrative duties such as filing, photocopying, transcribing, formatting documents and excel spreadsheets
- Arranging couriers and sending documents / parcels
- Sending out weekly timesheet reminders to all teams
- Assisting Office Manager and Architects with administration and research tasks
- Ensuring all meeting rooms are clean, tidy and fully stocked with supplies and necessary equipment – additionally that refreshments and AV equipment are ready to use
- Ordering lunch and refreshments for client and team gatherings and subsequently clearing these spaces
- General housekeeping duties maintaining coffee machines, loading and unloading the dishwasher
- Updating Cosential and internal systems as needed
- Assisting with internal wellness incentives, company events and third-party collaborations
Qualifications & Experience:
- An administration, hospitality and / or customer service background
- Strong communicator with individuals at all levels
- Computer literate and fully proficient in the Microsoft office suite eg: Word, Excel, Powerpoint
- Positive can-do attitude, exhibiting confidence and taking initiative when required
- Strong attention to detail and client (internal and external) focused
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.
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