Grade and Salary: Grade 7 £36,023 - £45,585.00
FTE and working pattern: 35 Hours Weekly, Initial 12 Month Contract
Organisation Name: Estates and Facilities
Purpose of Role:
Reporting to the Operations Manager for Buildings Compliance, the post holder will help to ensure that the university estates are maintained and meet all statutory building compliance requirements. The post holder will assist the Operations Manager in keeping and creating appropriate records up to date in all statutory building compliance areas and to assist in the co-ordination of the compliance teams activities on Heriot Watt’s campus. The post holder will be responsible for contract management for procured contracts mainly covering servicing and inspections for LOLER, PUWER, Pressure Systems, Risk Assessments, and Work Instructions. You will be responsible for managing the Universities external mechanical compliance service and inspection contracts and support the University in completing remedial actions following service and inspection visits. You will ensure all compliance and legislative PPMs are set up and communicated to stakeholders with robust task lists and frequencies aligned to statutory guidance. Ensure all mechanical site drawings and documents are up to date and readily accessible and prepare reports for and update the Operation Manager.
Candidate Specification:
As a skilled and experienced engineer with an HNC qualification, you'll bring a wealth of knowledge to any team. You have a demonstrable understanding of Health and Safety legislation and environmental risk principles, and your IOSH Managing Safely and or NEBOSH qualification demonstrates your commitment to safety in the workplace. Your strong interpersonal skills enable you to communicate effectively with people at all levels, and your specialist knowledge allows you to make effective decisions and drive improvements. You will be computer literate and proficient in using the Microsoft Office suite applications. You should also have experience of managing a busy workload with changing priorities.
Summary of Key Duties and Responsibilities:
The duties and responsibilities below are the main aspects of the position, but these may vary based on the requirements of the Operations Manager.
- Assist the Compliance team to deliver a programme of statutory compliance maintenance, minor works and remedial maintenance tasks.
- Effective communication with nominated contractors to ensure that the compliance service meets the expectations for stakeholders and enhances the student experience.
- Assist the Compliance Team in ensuring that the Computer Aided Facilities Management (CAFM) systems have up to date assets, records and work tasks, which are in line with changes in legislation and best practices.
- Ensure Statutory Building Compliance PPM’s are completed in accordance with best practice and current regulations. Take responsibility for the effective delivery of the service and inspection insurance contracts for Electrical, LOLER, PUWER and Pressure Systems and other related statutory building compliance related contracts subject to business needs.
- Plan and organise own duties effectively and efficiently (days and weeks ahead) to meet service requirements.
- Assist the Operations Manager with organising access, work permits and contractor campus inductions and reviewing RAMS for contractors visiting Heriot Watt’s campus’s and ensure all contractors have submitted appropriate RAMS/SSoW related to task prior to work commencing on campus.
- Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment.
- Communicate regularly with line manager, compliance team and liaise with staff, students, visitors and University services.
- Use all work equipment and personal PPE properly and in accordance with training received.
- The post holder will develop excellent knowledge and understanding of local systems and procedures particular to buildings on campus. Day to day functions are broadly carried out on using own initiative and in close liaison with the Operations Manager and wider compliance team and other Estates colleagues.
- Work in line with university policies and procedures, make decisions on routine matters in the absence of the Operations manager including escalating matters to the Duty Manager or appropriate department, as appropriate.
Education, Qualifications & Experience:
These are the criteria on which the short-listing and recruitment selection will be made
Essential Criteria
- Minimum HNC/D Qualification in Engineering/Construction or equivalent work experience
- Proficient understanding of Electrical, LOLER, PUWER, Pressure Systems legislation and statutory inspections.
- The successful applicant should possess a good all-round knowledge of delivering customer/client orientated construction and engineering services and have practical experience in the management of the maintenance and improvement works on a large multi-function estate. The successful applicant should possess a detailed knowledge of Construction services and preferably have a strong engineering services background.
- Well developed contract management techniques and experience instructing appropriate works to ensure PPM programmes are completed in available timeframes whilst liaising with appropriate building stakeholders.
- Understanding of relevant health and safety policies, safe systems of work and procedures relative to the role, including manual handling and fire safety with experience of assisting with service delivery of facilities operations
- Good knowledge and understanding of the type of facilities services a university operates and works co-operatively and collaboratively with maintenance colleagues, all members of the Estates Department and the wider University and promote continuous improvement.
- Knowledge and understanding of the quality outputs and standards required from a building compliance engineer role.
- Knowledge of Control of Substances Hazardous to Health (COSHH)
- Excellent customer services skills and proven experience of taking a proactive approach to administrative support.
- Must have well-developed organisational and time management skills.
- Experience of using asset management systems to accurately record and maintain compliance checks and asset database.
- Competent in the use of Microsoft Office, in particular: Outlook, Word, Excel.
- Commitment to Health and Safety and to the Don’t Walk By approach
- Proactively respond to changes in demand and demonstrate effective problem solving with ability to multitask and assist in the smooth execution of numerous compliance related daily activities across the campus.
- Analytical problem-solving skills
- Well-developed interpersonal skills
- Demonstrable excellent customer service
- Demonstrable ability or potential to manage, assess and develop staff
- Demonstrable professional and proactive approach
- Personal Attributes
- Ability to handle sensitive and confidential information in line with the University’s Data Management Policy.
- Well-developed interpersonal skills, self-motivated, able to manage time effectively with ability to work effectively as part of the compliance team and unsupervised.
- Possess a positive, proactive, flexible, and enthusiastic approach to work.
- Accuracy and attention to detail.
- Willingness to develop and enhance own skills and knowledge by participating in training to acquire additional skills and broaden knowledge.
Desirable
• Demonstrable experience of managing demanding servicing and inspection contracts.
This job description is intended as a flexible framework which outlines the key general areas of activity in your position. Other activities may be required which are not outlined above but which are appropriate to the position and grade. Your personal objectives (Forward Job Plan) will also set out specific tasks and objectives for you to achieve, including objectives to help your career development.
About our School/Directorate and Team:
Estates and Facilities is a key professional service directorate within the Universities professional services operating structure. Facilities Management is currently one of four divisions within the directorate and has around 300 staff with Facilities Management being the largest team.
The University’s facilities team has responsibility for managing and maintaining complex and diverse facilities over two campuses, which are Edinburgh and Galashiels. In Edinburgh, the University comprises of a campus site positioned within the green belt to the West of Edinburgh. It totals 154 hectares with over 100 buildings providing a developed floor space of upwards of 160,000m², together with grounds, roads, car parks, multiple student residences, sports facilities and catering outlets. There are also other Scottish Campuses based at Galashiels and in Orkney. The University also has Campuses located in Dubai and Malaysia.
How to Apply
Applications can be submitted up to midnight (UK time) on Sunday, 12th May 2024
Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing your interest and suitability for the post; (2) Full CV
At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.
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