Grade UE05 £27,979 - £32,332 per annum
Institute for Academic Development / Student Experience Services / University Secretary’s Group
Full time: 35 hours per week
Open ended contract: permanent
The Opportunity:
The Institute for Academic Development (IAD) are looking for a well-organised and detail-oriented administrator to provide comprehensive administrative support to the Head of Research Cultures and Head of Researcher Development on a variety of different University-wide projects, programmes and initiatives.
In this interesting and varied role, you will support the organisation and administration of the Research Cultures Action Plan (RGAP) Delivery Group and Research Cultures Forum. You will also provide administrative support for other meetings and Forums supported by the IAD’s researcher development team, including for the Doctoral College and the Concordat Implementation Group. You will liaise with key academic and professional services contacts from across the University. You must be able to provide quality – i.e. timely and organised – administrative support to ensure that a high-quality service is provided to students, staff, and external participants.
This post is full-time (35 hours per week), however, we are open to considering part-time or flexible working patterns. We are also open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working. We expect this role would require a minimum of two days working on-campus in the IAD Morgan Lane office, with additional time on-campus as required by business needs.
The Institute for Academic Development is located in Edinburgh’s beautiful Old Town. We are a medium-sized support service department of 45–50 staff based in a modern University complex, just off Holyrood Road. We are just a 5-10 minute walk from the central Waverley train station and Princes Street area, thus have excellent bus and train link access.
Informal enquiries regarding the role can be sent to cheryl.thomas@ed.ac.uk
Your skills and attributes for success:
- Minimum of vocational qualifications (N/SVQ 3, ONC or equivalent) plus work experience in a relevant role
- Proven experience in an administrative role that required information management and diary management
- Excellent written and oral communication skills and a working knowledge of standard IT packages (MS Office)
- Experience working with senior managers and stakeholders
- Experience of providing high-quality customer service.
- An interest in research cultures and/or knowledge of the Researcher Development Concordat, and experience of organising and supporting in-person events, would be desirable
Click to view a copy of the full job description (opens new browser tab) to see the full list of essential and desirable criteria for the role.
As a valued member of our team you can expect:
- A salary of Grade UE05, starts at £27,979 with progression up to £32,332 per annum
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community
- Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits
- The IAD actively supports its staff to engage in continuing professional development. The University of Edinburgh offers a wide range of free training opportunities for University staff, including digital skills, management skills, and many more.
Important information about applying
As part of your application please upload an up-to-date CV as well as a cover letter or supporting statement outlining your suitability and motivation for the role.
Non-University of Edinburgh employees (i.e. external applicants) – please refer to the online guidance on the University jobs website: How to complete your job application
Current University of Edinburgh employees (i.e. internal applicants) - you must apply as an internal applicant through the People and Money Current Jobs tile. Please refer to the How to Apply – UoE Employee system user guide
After the closing date, updates on your application will be sent via HR system-generated notification emails. Please double check the junk mail and clutter folders on your email client, in case notifications are routed there.
Key dates to note
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
We anticipate we will hold the interviews in person in mid-to-late May 2024.
Championing equality, diversity and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)
On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
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