Location: Portland,Maine,United States
Opening Date: May 2, 2024
Closing Date: May 16, 2024
Job Class Code: 6556
Grade: 13
Salary: $16.80 – $23.25/Hour
Position Number: 029000048
PURPOSE OF ANNOUNCEMENT:
The Workers’ Advocate Division currently has a vacancy for a 40-hour per week Secretary Legal position in their Portland Office.
JOB DESCRIPTION:
This position provides clerical support to four Worker Advocates and four paralegals.
REPRESENTATIVE TASKS (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Create spreadsheets and perform data management.
- Create and use varied correspondence formats and compose standard business correspondence.
- Proofread and/or edit forms and letters.
- Maintain calendars and schedules.
- Receive and greet visitors and determine customer needs.
- Correspond with the public to receive/supply information.
- Receive, open, sort, and route incoming/outgoing mail/packages.
- Monitor, requisition, purchase, and maintain inventory/supplies.
- Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.
- Operate modern standard office equipment.
KNOWLEGES, SKILLS AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned).
- Knowledge of modern office methods and procedures.
- Knowledge of spelling, punctuation, grammar, and business English.
- Ability to operate modern standard office equipment.
- Ability to create spreadsheets and perform data management.
- Ability to use computerized and/or manual filing systems.
- Ability to create and use varied correspondence formats and compose standard business correspondence.
- Ability to proofread and/or edit documents.
- Ability to use alphabetical, numerical, chronological, and secondary filing systems.
- Ability to work with timelines and schedules.
- Ability to process standard mail transactions.
- Ability to determine and requisition inventory/supplies.
- Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
- Ability to communicate effectively in both written and oral form.
MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Apply to this job
184 jobs found