Company Description
Salterbaxter is a Creative, Sustainability Consultancy delivering end-to-end sustainability to expertly navigate from materiality through to reporting and from big strategy visions to detailed goal setting, through brilliant, brave communications. Our goal is to make sustainability creative, tangible and actionable. Our passion is to deliver big ideas that will inspire the necessary step change for a future in which business and society thrive.
Job Description
We are looking for a bright, dynamic and talented individual who will play key role in driving our growth and culture – a brilliant PA to join us on this journey.
This is a high impact, high visibility position supporting the Managing Director and Chief Financial Officer.
Key responsibilities include:
- Managing and maintaining key communication networks and relationships, building excellent rapport with our employees, clients and Groupe networks.
- Understanding and ensuring compliance with all relevant internal and external rules, Publicis Groupe regulations and procedures that apply to the conduct of the business, setting up meetings and knowing key players
- Operating within policy and seek to use the most cost-effective solutions e.g., travel/expenses requests are within policy and budget, encourage greater use of video conferencing as an alternative to travel, managing room bookings, etc.
- Diary management: organising meetings across multiple time zones responding to fast-evolving business needs
- Project Management: working with operations to ensure smooth running of internal processes
- Supporting meeting preparation; presentation documents, agenda coordination
- General office management, keeping the office looking like a vibrant, exciting place to work, refreshing art work, boardroom styling, office snacks and free Thursday lunches
- Creation of purchase request forms for all internal AOU
- Booking travel and entertainment
- Assisting with expenses and Credit Card Management
- Organising & Coordinating office events including the Xmas Party, team meetings & virtual social events
- Reporting into the EA at MSL and across agency collaboration (Salterbaxter/MSL)
Qualifications
Personal qualities and skills:
- Demonstratable experience as a team assistant or PA
- Experience within an agency or consultancy is ideal but not necessary
- Interest in Sustainability ideal
- Proactive, organised, and meticulous - keep promises, meet deadlines, and solve problems
- Professional in outlook and a proven team player
- Excellent attention to detail
- Excellent written and verbal communication skills, able to respond and adapt to a range of situations and contexts
- Comfortable working in a small and ambitious team
Additional Information
Diversity and inclusion is a core part of who we are at Salter Baxter. We’re committed to building an inclusive culture that encourages, celebrates and supports our wonderfully diverse employee group – whatever their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion doesn’t just fuel our creativity and innovation, it brings us closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work. As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us.
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