Company Description
Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.
Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.
Job Description
Please note this a part time, permanent role.
Working days are Weds-Friday, totalling 22.5hrs.
The purpose of this role is to two fold. Firstly, to provide administrative support to the Company Secretary. In this role you will support meeting the Statutory requirements of the Eurofins Group’s UK and Ireland legal entities in a timely manner. The role includes ensuring that the Group’s UK and Ireland companies comply with Group corporate governance as set out in the internal “Spending & Contracting Authority” directive. Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.
This position will offer the job holder an excellent opportunity to develop expertise in legal and compliance activities, as well gain an insight into Company Secretarial/Legal Counsel activities. This is a great role for those starting out/early into their Company Secretary career.
- Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
- Assist in ensuring all Eurofins UK and Ireland statutory company books, statutory records and regulatory filings are well maintained and up to date at all times
- Management and filing of Group’s intercompany service agreements to ensure recharge employees to non-UK Eurofins entities are set up in line with Group requirements
- Drafting board minutes, resolutions, and shareholder resolutions for UK and Ireland companies in accordance with statutory, regulatory and Group procedures
- Updating and maintaining the Group’s corporate data held in the Corporate Dataroom and on the Group’s data management system.
- Assistance with drafting and management of intercompany service agreements for Group UK and Ireland companies
- Quarterly submission of representation letters to Group in accordance with audit requirements
- Maintaining the Group’s corporate structure data management system (GAX/EGSS)
- Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
- Maintain robust systems and tracking to support the management of key tasks and responsibilities
- Support the Company Secretary to maintain the electronic Company Secretarial system
- Assist in the tracking of UK and Ireland companies’ compliance with key governance policies and compliance targets, guiding managers as needed around those policies and supporting education on policy content where necessary
- Track completion levels of e-learning compliance for Eurofins UK and Ireland legal entities, updating MD’s on their entities position on a quarterly basis
- Responding to email queries and calls relevant to role
- Conduct the S&CA project and the Statutory Accounts filing on an annual basis
- Develop knowledge of Data Protection requirements and support the Company Secretary to provide advice to the business ensuring key measures are in place
Qualifications
- A level English (or equivalent qualification)
- Compute literate with good document management skills
- Proven experience in administration / secretarial role in an environment that required compliance with process, systems and high levels of accuracy
- Excellent verbal and written communication skills, with the ability to write clearly and concisely
- Strong business acumen
- Good keyboard / typing skills
- Methodical with strong organisation and prioritisation skills
- High level of a accuracy and attention to detail
- Proactive, willing to reach out to find an answer when needed
- Can take in and process information, processes and systems
- Trustworthy, experienced and capable of keeping confidential information confidential
- Team Player with strong communication skills
Additional Information
Benefits
At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.
As a Eurofins employee you will benefit from:
- Life Assurance (4 times annual salary)
- Holiday Purchase Scheme
- Enhanced Maternity, Paternity and Adoption Pay Scheme
- Company Pension Plan
- Employee Assistance Programme – 24/7 confidential support.
- Free car parking
- Worldwide career opportunities
- Everyone who joins our team also gets access to Perkbox, allowing you to save money all year round. Whether its supermarket savings or days out, the daily coffee or a summer holiday – there’s something to suit everyone’s lifestyle.
What Happens Next
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.
Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.
We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.
We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!
Find out more in our career page: https://careers.eurofins.com/
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