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Admin and Travel Specialist at SGS
, United Arab Emirates
Job Descrption
We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
• Create and implement processes to improve efficiency and effectiveness of administrative functions.
• Develop and maintain departmental documentation, including standard operating procedures and work instructions.
• Coordinate travel arrangements for employees, including flights, accommodations, transportation, and visas.
• Build and maintain relationships with travel agents, hotels, and car rental companies for vendor relationships.
• Provide 24-hour assistance, including weekends, to employees in case of disruptions, delays, or emergencies.
• Generate reports on travel expenses.
• Assist for new tenancy leases, renewals, and coordinate with the team for Move-in and move out procedures.
• Issue purchase orders for new leased vehicles after obtaining approval from procurement and the business departments and coordinate for delivery and services.
• Manage owned and rental vehicle inventories.
• Manage fuel chip installation/cancellation approvals for the new owned and leased vehicles.
Qualifications
• 4 years’ experience in a similar role
• College degree
• Active, organized and able to manage multiple requests simultaneously
• Excellent communication skills
Additional Information
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