Job Description
We are looking for an experience and enthusiastic Executive Assistant to join us on a 12 month fixed term contract to provide support to the Chief Risk Officer (CRO), Human Resources Director (HRD) and other Executives as appropriate.
Key Responsibilities;
- Executive support;
- Managing diaries to support effective and efficient time management, taking account of prioritisation of commitments to include booking travel where required.
- Applying knowledge of priority subjects and stakeholders to monitor inboxes and take escalating action where required.
- Preparation and distribution of senior management meeting packs, e.g., Risk & People Committees by ensuring papers are complete on time and up to the required standard and providing challenge to the authors where these are not met.
- Organise, attend, and take comprehensive and accurately recorded minutes at internal meetings and ensure follow up of actions arising.
- Ensure that the CRO and HRD are well prepared and briefed for any meetings that they are required to be involved with by:
- Helping to prepare research, reports, presentations, agendas, and meeting papers including formatting and re-structuring of documents
- Providing Support with any actions they have been assigned.
- Oversee Executive workloads:
- Assist them in meeting key objectives or other work they have been assigned.
- Where possible, field questions or process smaller pieces of work.
- Work with Finance and Compliance teams to maintain regulatory correspondence log.
- Maintain up to date CPD log for Executive to ensure certification requirements are met.
- Process monthly expense claims in timely manner.
- Provision of event management support for occasional activities such as conferences and events, held on or off site.
You’ll have;
- Stakeholder management and engagement
- Ability to always maintain confidentiality and calm under pressure
- Excellent communication skills and relationship management
- Excellent IT skills, including Word, Excel, PowerPoint, and Outlook
- Accurate note taking skills
- Pro-active, self-motivated, and able to use initiative
- Working autonomously
- Excellent planning/organisational skills to meet deadlines
- Flexible and adaptable, co-operative, and supportive team player
- Accustomed to working in a fast-paced and deadline driven environment
About us:
AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers, to DIY investors with little to no experience. We have over 503,000 customers using our award-winning platform propositions to manage assets totalling more than £80.3 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.
In return for your hard work you will receive:
- Starting salary of £37,000 per annum
- Generous holiday allowance of 25 days, increasing up to 31 days with service, plus bank holidays
- Hybrid working policy (after initial training period)
- Casual dress code
- Contributory pension scheme
- On-site gym and personal trainer led classes
- Paid volunteering opportunities
- Free social events and more
AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.
We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need.
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