Company Description
At The Stepstone Group, we help everyone get the job that best fits their life. Whether it is the next step in their career, or a job to pay the bills - we exist to match lifestyles with livelihoods. We play our part by giving people everything they need to find the right job for them in that moment; making jobs work for more people, whatever they do, and however they choose to do it.
Equal opportunities are important to us. We believe that diversity and inclusion at The Stepstone Group is critical to our success as a global company, so we want to recruit, develop, and keep the best talent on the market. We encourage applications from everyone, regardless of your background, gender identity, sexual orientation, disability status, ethnicity, belief, age, family or parental status, and any other characteristic. If you require reasonable accommodation in completing this application or interviewing, please let us know.
Job Description
As an Executive Assistant you will support three leaders across our People organisation. Our VP of People Operations & TA, our People Leader for Tech and Product and our People Leader for the UK/IE. You will be supporting these leaders during an exciting time of growth and transformation.
The role requires an exceptionally organised, forward-thinking and proactive individual. You have excellent communication and interpersonal skills and will be adept at moving from supporting our leaders in the People strategy to running events and managing travel.
What will this role look like on a day-to-day basis?
- Manage busy diaries and travel, proactively managing time and priorities for our senior leaders
- Ensure our leaders are prepared for meetings, including agendas, minutes and tracking of actions
- Deal with highly sensitive and confidential information, demonstrating a high level of emotional intelligence and discretion
- Arrange international travel and accommodation, as well as visas & submitting expenses
- When needed, covering for the other EAs to support other senior leaders
- Ability to effectively manage a full range of events: virtual events, lunches, in-person and hybrid events including but not limited to: small roundtables, large format events, conference sponsorships, and hospitality events
- Communicates, shares and supports others – puts real effort into building good working relationships, taking the initiative to give and receive honest feedback
Qualifications
Some skills you might have:
We know looking for a new job can be scary, and sometimes the list of skills you are asked for can seem exhaustive. Below are a few of the skills we look for, but please do not be put off applying if you do not have every single one of them!
- Proactive problem solver with exceptional organisational skills
- Excellent communication skills with a high level of emotional intelligence
- Strong knowledge of MS Office
- Sensitive and diplomatic management of multiple senior stakeholders with a high level of confidentiality
- Experience of managing demanding schedules
- Confident self-starter: able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment
- Excellent time management and attention to detail
- Experience in HR would be a wonderful benefit but not required
Additional Information
What we offer
- Holiday - 29 days holiday a year, plus public holidays. In addition, you can buy or sell up to 3 days each year.
- Charity - Additional days off every year to volunteer to charitable causes. You can also donate tax-free to a registered charity, and The Stepstone Group will match your contribution up to a value of £10 per month.
- In house barista - Brewed fresh and free of charge. We also have fresh fruit and plenty of snacks.
- Medical - Access to digital GP and well-being services.
- Pension Scheme - We offer a competitive pension scheme to help you plan for the future.
- Family Leave - We understand that laying the foundations for a smooth start to family leave will also make for an easier transition back to the workplace and subject to qualifying criteria, the benefits under the Company Family schemes are more generous than required under current legislation.
When you apply for a role with us you will be asked to complete an equal opportunities questionnaire. If you have any questions about this, please feel free to reach out to one of the team.
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